AI tools are already part of your team, generating code snippets, answering tickets, and even drafting documentation. But speed isn't the same as clarity, and scale doesn't guarantee usability. As the 2025 State of the Docs report makes clear, documentation still needs a human brain behind the structure, nuance, and relevance that make it actually useful.
Generative AI isn’t just assisting with documentation—it’s reshaping the entire process. As AI tools take on the bulk of content generation, writers are stepping into roles as curators and editors. That shift makes structure, clarity, and source accuracy critical because without clean inputs, AI delivers noisy, misleading outputs. Good documentation no longer just means user-friendly—it means AI-friendly.
But how do you make documentation AI-friendly? Beyond structuring content clearly for human readers, one emerging best practice is adopting llms.txt—a file that explicitly points large language models to your official sources. Similar to robots.txt for web crawlers, llms.txt helps guide AI tools toward accurate, up-to-date materials and away from stale or unofficial ones. It’s not just about writing clearly—it’s about making sure the right information gets surfaced.
That clarity is urgently needed. According to the State of Docs 2025 report, 60% of companies are using generative AI in their doc workflows—but only a third are doing so frequently. It’s powerful for speeding up drafts and edits, but speed alone isn’t what users or dev teams need. Without structure, accuracy, and authoritative sourcing, AI-generated content can actually increase confusion rather than reduce it.
Mira Balani, Staff Technical Writer at Miro, summarizes this evolution:
“Over the past few years, our documentation has evolved into dynamic, user-centric knowledge systems—driven by a powerful combination of AI, automation, real-time feedback loops, and the irreplaceable insight of human expertise.”
AI tools are only as good as the source material behind them. When documentation is clear, structured, and written by a user and with actual user needs in mind, AI assistants actually become helpful instead of hallucinating. According to State of Docs 2025, “AI can help scale your docs and deliver answers quickly, but it relies on strong human-created content to do that well. Skipping this step leads to bad user experiences — faster.”
While AI offers efficiency and scalability, it lacks the nuanced understanding and contextual awareness that human professionals bring. Bekah Hawrot Weigel, Senior Developer Experience and Content Manager at The Linux Foundation, emphasizes:
“AI is going to be looking at your docs. So if you’re using AI to generate your docs, they’re probably not going to be that great. Instead, it should be training on your documentation to be able to provide good and clear answers. And so this is why I think, now more than ever, you should really be focusing on providing clarity, being comprehensive, and helping your user.”
This highlights the importance of human oversight to ensure accuracy, relevance, and clarity in documentation.
The future of documentation lies in its adaptability. The State of Docs 2025 report reveals that 42% of respondents anticipate documentation that intelligently adapts to user needs. This technology encompasses AI-powered assistants, conversational interfaces, contextual help systems, and interactive guides that walk users through complex processes in real-time. But the effectiveness of these tools hinges on the quality and application of the underlying content—an area where human expertise is crucial.
When built and optimized on clean, structured, and accurate documentation, these solutions will deliver a smoother experience, reduced support requirements, and higher user satisfaction. Without that strong foundation, adaptive experiences risk becoming frustrating dead ends rather than helpful guides. As the report states, “When AI tools are trained on high-quality documentation, they perform significantly better at delivering accurate responses.”
For dev teams, good documentation isn’t just a convenience; it’s a timesaver. When docs are well-structured and easy to navigate, developers spend less time searching and more time building. A recent developer survey found that a majority of developers wasted more than 30 minutes a day searching for answers not found within the documentation. But with clear, intentional docs as the foundation, internal tools, onboarding materials, and AI support channels all become faster and more reliable.
The optimal approach to documentation involves a strategic integration of AI capabilities with human insight. AI can handle repetitive tasks and data analysis, freeing human professionals to focus on content strategy, user engagement, and quality assurance.
This balanced methodology ensures that documentation is both efficient to produce and user-friendly, thereby encouraging customer satisfaction.
As AI continues to shape the future of support and self-service, the quality of your documentation becomes even more critical. The better your docs, the better your bots—and the less time your team spends answering repeat questions. If you're considering scaling your documentation or enhancing how users (and machines) understand your product, schedule a discovery call with us.
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